My family and I decided last minute to spend the weekend at Va Beach, and since it was kind of last minute, we were really excited to have found a room at Alamar Inn. Unfortunately I got sick the day before we were supposed to check in, and I had to call and cancel our reservation. Their reservation policy as stated on their website (http://www.alamarresortinn.net/room.html) said they would charge a $30 administrative fee for any reservation canceled within 3 weeks. Ok, I get it, they are a smallish resort and have to compete with the big chains, etc., etc. So I called and left a message asking them to confirm my cancellation. Then I called again, and again, and again. I finally got a call back the day of the trip, and the woman I spoke to told me she would be charging the WHOLE AMOUNT for me having canceled within 3 weeks. Um, EXCUSE ME? She then proceeded to tell me that I should have asked what their policy was before booking. When I told her that I didn't think I needed to, since it was clearly spelled out on her website, she told me that it wasn't their actual website, that they have asked to have it taken down, and that the web host refused to take it down despite the fact that Alamar Inn isn't paying for it anymore. Oooookay. I suggested that this may be something that they should tell potential guests, since this is the first website that pops up on a google search, and that seems a little dishonest. She told me I should have asked if that was their real website! At this point, I asked to speak to a manager, and she told me that she was the owner of the hotel! I told her I would be freezing my card, and reporting her to AAA, since they are a AAA-rated hotel. She reiterated that this was the hotel policy, and there was nothing she could do about it. Even though she's the owner. Here's the thing: If she had just charged the administrative fee, we would have re-booked for next weekend, and she would have gotten our money anyway, PLUS the $30 fee. And if this place had been as good as it looks, we would have kept coming back, since my husband and I are loyal customers. Instead, this lady who is supposedly in the customer-service business just screwed herself out of a couple of really good customers, and the money she charged us, since I have a solid credit card company who actually DOES its best for its customers.
This review is the subjective opinion of a TripAdvisor member and not of TripAdvisor LLC
22 August 2011
This guest called to make a reservation after being referred to the Alamar by AAA where
our 3 week cancellation policy is clearly stated. After several in depth phones calls for information this guest called again and made a reservation. Then 18 hours prior to her reservation check-in time called to cancel. We told her that we would not be able to refund her deposit because our cancellation policy requires 3 weeks notice. We are a small family owned hotel with 22 rooms and suites and all cancellations are significant for us when we are not given adequate opportunity to re-book a room. If we called this guest 18 hours prior to her reservation to tell her that we no longer had a room for her, this guest would have very rightfully expected that we fulfill our obligation and agreement with her just as she is expected to fulfill hers.
This guest was referred to us by AAA and there was no discussion about our websites other than for us to reference them as additional resources that state our policy. This guest has completely misrepresented our comments. We can appreciate that she is frustrated that she had to cancel what would have been a very nice and very enjoyable time and that she was not able to fufill her reservation agreement.
We are fortunate to have a wonderful clientele, many of whom are business owners themserves, who completely understand the necessity for a cancellation policy and it being
enforced. We sincerely hope that upon furthur contemplation this guest will reconsider her hastily written review.
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This response is the subjective opinion of the management representative and not of TripAdvisor LLC