It looks as though I'm not the only one who has experienced a lack of communication from this hotel regarding our refund. This has been disappointing since the hotel looked so nice.
We made a reservation in November, 2010, for a trip in February 2011 and our credit card was charged at the time of reservation. In February, just days before we were to arrive in Christchurch, they experienced a major earthquake. We learned in the news that Christchurch was under a state of emergency with many hotels closed or limited in operation due to damage sustained from the earthquake. We immediately called the hotel numerous times that day but the calls would not go through. We also emailed the hotel a number of times that day asking whether they would be operating that weekend when we expected to arrive. We did not receive any other communication from the hotel so, unable to communicate in any other way, we emailed them that day advising that we wished to cancel the reservation.
We had no choice but to avoid Christchurch altogether for our trip to New Zealand and cancelled the other hotel (the George) and flights related to that portion of our trip. We later learned that the entire CBD of Christchurch (where the hotel was located) was under lockdown where the evacuated people were prohibited from reentering that area for quite some time. Apparently, the state of national emergency was in place until April 30, 2011. The hotel’s website eventually had a statement posted that confirmed they were unable to contact guests who had made reservations but that they would do so as soon as they were able.
We eventually received an email on May 10, 2011 from the hotel’s Office Administrator, Samantha Mayo, confirming their inability to access the hotel during the state of emergency so that they may contact those who had reservations. This email confirmed that we would be provided a full refund.
We finally received an email from Samantha Mayo on July 31, 2011 confirming that they processed the refund on August 1, 2011 (the difference in dates is due to the time difference between New Zealand and our location). After failing to see the refund on our account, we emailed Samantha Mayo on August 6, 2011 to advise of this and inquired as to when we will be receiving the refund. We have not heard anything since.
We called our credit card company and were advised that we should allow up to 30 days for the refund to be posted on our account, especially since it is coming from another country, before we call back. After failing to see the refund on our account to date, we called back again and submitted our claim. We received a temporary refund to our account while the hotel is given 45 days to respond after which our refund will be permanent.
We are returning to the south island later this year, though to a different city. My advice from this experience is to report delays with refunds to your credit card company as soon as possible even if the hotel promises that it will process the refund soon.
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